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Making candidate information easily available

Updated: Nov 14, 2022

Making candidate information easily available

Before beginning to screen candidates for a particular job profile, the HR is responsible for collecting and compiling relevant details about them into an easily understandable and accessible format. This data, collected painstakingly, is beneficial for the recruiter who is shortlisting potential candidates to assess and interview for a job opening. The HR only has to visit those folders where they have stored the details of the candidates, identify the most suitable ones and visit those campuses for conducting a recruitment drive. Thus, easy accessibility to candidate information plays an important role in the recruitment process.

What candidate details do the HR require?

What candidate details would help recruiters identify the most suitable ones during the screening process? The answer to this lies entirely in the requirement of the job profile. Some positions might require specific skills such as programming knowledge and coding skills, while others focus on a generic skill set such as problem-solving ability and leadership skill. In such conditions, having all the important details in one place allows the recruiters to easily map the candidates into the right category and assess them for their skills during the campus recruitment drive. Listed below are some of the details that HR collect about students:

  1. Personal details

  2. Educational details

  3. Academic achievements

  4. Technical Skills / Expertise Areas

  5. Projects

  6. Internships

  7. Research Papers

  8. Work Experience if any

  9. Academic Interests

  10. Notable skills

These details give an overview of the candidate’s persona and help the hiring team to understand whether they have the desired skills or not.

Collecting candidate details

In conventional method of campus recruitment, generally only 10th, 12th, and degree marks of interested students are shared on excel sheets. A lot of other information such as the projects completed or co-curricular/extra-curricular activities participated in gets missed out as collecting and maintaining resumes of so many students is a tedious task. As a result, a student who hasn’t really scored well gets missed out because of company’s percentage-only shortlisting criteria. Also, since every resume is in a different format it becomes reviewing and shortlisting for the HR a difficult task. One major disadvantage of following the traditional method is that the recruiting firm will be able to reach out only a limited number of students since it will have to bank upon the database that has the information of only a few select candidates.

How Pod (formerly Calyxpod) Makes Candidate Information Easily Available

Pod is an intelligent and data-driven automation tool that can make the hiring process for a firm easy and efficient. From candidate sourcing to hiring, Pod helps the recruiter make the right decision, keeping them updated with all the information, candidate performance at every stage, the individual scores, interview feedbacks, etc., such that they hire the most suitable individual into their team. Following features of Pod ensures easy availability of candidate information to the HR as and when they wish to access it.

  1. Cloud-based storage: In Pod, candidate information is collected and stored in a cloud-based platform that can be accessed from anywhere, anytime. This reduces the effort of depending on the internal server or personal laptop/computer for information and makes the recruitment process a streamlined and well-organised one, giving ample time to the recruiters to evaluate the knowledge and skill set of the potential candidate before they make a final call.

  2. Data accessibility: The advantage of storing data on a cloud platform is the ease of data accessibility that comes with it since one can check for any information by merely logging into the online portal and accessing the cloud.

Since Pod too is designed in a cloud storage setup, data is available to all the members of the team who have access to the portal. This way, the company does not have to send scores/candidate performance information to the campuses at the end of each round since all of it is available in the Pod tool for the campuses to access as and when required.

  1. One platform for all data: Pod is a one-stop solution for planning a campus drive since this data-driven tool allows to store all the necessary student information that can be accessed with just a few clicks. With an intelligent and efficient inbuilt software, Pod eliminates the task of going through volumes of data on spreadsheets; instead, it allows the HR to view all the resumes in a single format making it easier for them to go through all the information. Since the tool is available for using on both web and mobile phones, the HR is able to access candidate details or record feedback notes using their mobile phones which helps them to stay updated with all the relevant information.

  2. Eliminate duplicate inputs: Pod eliminates the chances of entering duplicate inputs since it efficiently and intelligently notifies the recruiters about the redundant data and removes the same. In this way, the hiring team can avoid all confusion created by duplicate data and access only relevant candidate details as per their requirement.

  3. Aid in the decision-making process: Pod eliminates the task of candidate sourcing and screening since this intelligent software allows the recruiters to easily identify the target students who match up to the initial criteria for the job profile and aids them to evaluate or interview those candidates to shortlist the most talented ones for the job. This software also provides access to the feedback, scores and other performance-related data to the recruiting team which further helps in the final decision making process. Such an easy availability of data leads to a better decision-making process.

In a nutshell

If candidate details are available easily, the HR does not have to spend a lot of time accessing them from the internal servers, personal computers/laptops, or go through multiple spreadsheets to collate data. Using an intelligent tool such as Pod will provide all the required data in just a few clicks, and in turn, assist them in hiring individuals efficiently. Using this tool, recruiters can strategize their campus drive from anywhere as all they require is good internet connection and credentials to the Pod portal to access the necessary information. Thus, Pod plays a major role in the decision-making process of the HR and helps them hire the best-suitable candidates for the job profile. To know more, visit

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